HR Secondment Advisor

1. Provide Admin support to the HR manager in various HR activities.Prepare Monthly staffing report for QatarCapture all movements in and out of Qatar Projects inside Qatar and outside Qatar.Capture all movements for Abu Dhabi and prepare the staffing report on monthly basis.Compare and include the relevant information from MAP generation for each new expat.Ensure correct listing and headcount for all departmentsEnsure cost centers are included in the report for billing purposes.Extract SHARP extract and compare against the staffing report to ensure accuracy.For Golden pass secondees, verify with BL to ensure capturing all new movements.For USA billing, ensure all the correct setups for secondment is applied on a timely manner.3. Provide OrientationFor new comers, conduct orientation and ensure proper documentations are in place.Complete relevant information for billing purposes for all new secondeesComplete special orientation especially for new secondeesAdd new arrivals to HR master listing.4. Manage secondment nominationsLiaise with JV and business line to provide correct candidates for requested positionsFollow up with JV to ensure interviews are scheduled for nominees accordinglyLiaise with nominees to ensure availabilityFollow up after successful interviewProvide feedback to BL to seek relevant billing informationFollow up with JV to ensure all required paperwork is in placeExecute paperwork and forward to parties for billing purposesKeep a tracker for all open positions to monitor deadline and alert partiesHighlight issues and discuss with BL if any5. Mange Announcements and NEEDSFollowing confirmation from JV for secondment, check with BL for NEED placementFollow up until NEED is in place and check and verify relevant information is correctFollow up until MAP is compiled and Expat/secondee is information of assignmentFor new positions ensure all proper documentations and NEEDS are in placeEnsure and help draft new announcements for all departments and follow up until postedHandle all local postings and cascade within department.6. BillingGather the correct information to formulate the billing letterDiscuss with BL to decide correct billing categoriesDiscuss with BL and forward correct information to JV to ensure all paperwork is doneVerify all needed information is shared among all partiesCross check with billing team and review their monthly report to ensure all is capturedHighlight and correct any spotted problems to ensure billing to done correctlyFor outside Qatar locations (US, Indonesia, Italy, UK…etc) liaise with BL and secondee to collect proper information and starting date and location.Formulate the correct billing letters and add to reportEnsure SHARP setup is correctly applied for out of Qatar location.7. SHARP UpdatesEnsure SHARP database listing is correct and updates are done for all new positionsEnsure SHARP database listing is correct and ensure removing all leaving expats/DHEnsure all changes (name, position, cost center…etc) are correctly updated in SHARPThat involved connecting with Data management to ensure correct data is captured.Ensure correct reporting relationship is applied8. SchoolingLiaise with all relevant schools to ensure company seats are used correctlyProvide new expats with relevant information to apply for wished schoolsFollow up and provide advice if requiredContact schools to provide consent for company seatsKeep track of yearly allotment to ensure sufficient seats availableKeep a record of students attending local schools for expatsLiaise with payable to ensure smooth billingProvide innovative solution for raised issuesReview invoices and forward for endorsement9. Mange International assignmentsLiaise among business lines and JV for available training assignments for Qatari local or abroad.Once candidate is chosen by BL, prepare and execute the correct paperworkStart the visa process for candidates going outside Qatarliaise with candidate to collect relevant paperworkfollow up until visa is issuedLiaise with BL for proper meet and greet and the settlement for the trainee.Provide advice for billing purpose if applicable.10. Talent mobility and MSP interfaceLiaise with CARTUS to ensure smooth transition for all expats moving into QatarFollow up on any outstanding issues until finally resolvedEnsure CARTUS have relevant information11. OthersStewardship of HR SharePointSafekeeping and updating HR contact listingRecord management contact for HRBCP contact for HR: issue an updated emergency list for BCP purpose on monthly basisEngagements with clients for various queries relating to billing, benefits, secondment, entitlement.If any of the candidates are interested in the above opening revert back with your updated CV to- (emailprotected)#J-18808-Ljbffr