HR Administrator

OverviewBayut & dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE. Connecting millions of users across the country, we are committed to delivering the best online search experience.As part of Dubizzle Group, we are alongside some of the strongest classified brands in the market. With a collective strength of 5 brands, we have more than 123 million monthly users that trust in our dedication to providing them with the best platform for their needs.ResponsibilitiesVisa ManagementPrimary Administrator/Point of Contact for Freezone visa applications and renewalsCoordinate and manage the process of the visa applications for local and international hiresSupport the relocation process for international hires by providing fully comprehensive visa-related support and guidanceMonitor visa expiration dates and initiate renewals in a timely mannerCoordinate with SHR advisors and assist in processing visa cancellation documentation as per UAE labour lawLiaise with government authorities and external bodies as requiredli>Stay updated on changes in visa regulations to ensure ongoing complianceProvide support to Company PRO with other mainland visa activitiesGroup Medical InsurancePrimary Administrator/Point of Contact for the Group Medical Insurance schemeManage enrolments and deletions of employees and employee dependents in a timely mannerServe as the main point of contact for employee medical insurance enquiries and issues, ensuring they are dealt with promptlyRequest letters from the insurance broker on the Employee’s behalfCollaborate closely with the insurance broker to obtain pre-approvals and streamline the processing of claimsVerify medical insurance invoices and coordinate payment with the Finance departmentPayrollProvide ongoing support to the UAE Payroll Specialist and act as Payroll Specialist in their absenceMaintain accurate payroll records and process earnings and deductions efficientlyAddress payroll-related inquiries and discrepancies promptly and professionallyEnsure timely and accurate payment to employeesOther ResponsibilitiesAdhere to a 24/48-hour response time for various documentation requests, including, but not limited to, salary certificates, NOCs, and salary transfer lettersGenerate Employment Contracts for signature from relevant partiesProvide monthly reports to the Finance department, including closing expenses & reimbursementsMaintain accurate records in BambooHR and file and archive documents systematically, ensuring proper organisation and accessibilityAdhoc reporting requests as and when requiredRequirementsGraduate Degree or diploma in HR (Optional)3 - 5 years of experience in HR functionAdministrative experience in medium to large companiesKnowledge of HR systems and processesProficient in GSuiteBambooHR & Sage experience preferableExceptional timekeeping and planning skillsHighly proficient in spoken and written EnglishStrong communication skills to work with all levels of seniority internally & externallyExcellent coordination and organisation skillsAbility to prioritise work requirementsHighly motivated, professional, creative, proactive, and able to work independently and cooperatively in a diverse groupHands‑on attitude and the ability to thrive in a fast‑paced environmentTake pride in your work and have fun doing itMust display resilience and a focus on continuous improvementA proactive approach to finding solutionsBenefitsA fast paced, high performing teamMulticultural environment with over 50 different nationalitiesCompetitive Tax‑free SalaryComprehensive Health InsuranceAnnual Air Ticket AllowanceEmployee discounts at multiple vendors across the emiratesRewards & RecognitionsLearning & DevelopmentEqual Opportunity StatementBayut & dubizzle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.#J-18808-Ljbffr