HR Administrator

Department: Human ResourcesReports To: HR ManagerPurpose of the RoleTo execute daily HR administration activities with accuracy and timeliness, supporting recruitment coordination, employee documentation, onboarding, payroll data preparation, compliance tracking, HR reporting, and cross-functional coordination. The role ensures smooth HR operations and maintains high standards of data integrity and employee support.Core ResponsibilitiesHR Operations & AdministrationExecute daily HR administration workflows and maintain documentation accuracy.Update HR trackers, dashboards, and employee records consistently.Respond to employee queries promptly and professionally.Support HR events, engagement activities, and internal communication tasks.Recruitment CoordinationSchedule interviews and coordinate calendars with hiring managers.Communicate with candidates and ensure timely follow-ups.Maintain ATS updates, candidate records, and recruitment trackers.Prepare joining documentation, onboarding kits, and pre-joining formalities.Onboarding & Employee Lifecycle SupportEnsure onboarding documentation, access provisioning, and induction coordination.Support joining formalities and induction logistics.Assist with exit formalities, clearances, and documentation updates.Maintain accurate employee files and lifecycle documentation.Payroll Data Preparation & AccuracyPrepare attendance, leave, overtime, and payroll input data.Validate payroll data accuracy before submission to HR Admin Manager.Track deductions, allowances, and adjustments.Maintain payroll trackers and audit logs.Compliance & Record GovernanceMaintain employee files, visa trackers, and contract expiry trackers.Track document expiry dates and send timely alerts for renewals.Ensure records remain audit-ready at all times.Support compliance reviews and policy updates.HR Reporting & CoordinationUpdate HR dashboards and trackers regularly.Support weekly and monthly reporting cycles.Coordinate with Finance, IT, and Operations for employee enablement and system access.Ensure HR systems and data repositories are consistently updated.Emiratization ProcessManage and complete the end-to-end Emiratization process, ensuring the quarterly Emiratization quota is achieved and successfully onboarding candidates into the company.Experience ConsiderationsExperience is Handling Nafis PortalExperience in Handling AD Pension website.Key Performance Areas (KPAs)Data accuracyTimely coordinationOnboarding readinessPayroll data qualityCompliance disciplineEmployee support responsivenessReporting accuracyReporting & EscalationReports to HR Admin Manager.Escalates documentation gaps, payroll errors, compliance risks, or operational issues immediately.Adhoc ResponsibilitiesSupports audits, HR system improvements, and special HR projects.Provides backup coverage during peak periods or staff absences.Assists with process enhancements and HR initiatives.#J-18808-Ljbffr