Graduate Program Facilities Administrator

Job DescriptionJLL empowers you to shape a brighter way.Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.About the BusinessThe Work Dynamics Accounts team in the UAE is a robust group of professionals who are responsible for managing and optimizing the organizations financial resources. Ideal for fresh graduates with degrees in Business Administration HR Marketing and Admin related roles this team fosters a learning environment where new recruits can apply theoretical knowledge to practical tasks. The team emphasizes mentorship and provides new team members opportunities to gain insights into UAEs regulatory and business environment. Graduates can expect to contribute to and learn about various aspects of the business such as financial planning budget management marketing strategies HR policies administrative tasks and compliance with UAE commercial laws thereby equipping them with a rich multi-dimensional experience in the business world.Job Summary/GoalsThe Facilities Administrator reports to Facilities Coordinator /Facilities Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner. Must also always demonstrate a high level of security awareness and have knowledge of emergency evacuation procedures and Health & Safety.Essential Dutiesand ResponsibilitiesAssessing building maintenance issues by conducting weekly walks of the building and recording the findings.Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.Monitoring stock levels of Stationery and Consumables used by Employees and placing orders with suppliers.Managing internal moves within the building with the Facilities Manager.Working with Facilities Manager and Moves and Changes team to maintain floor plans.Assisting in setting up in house and external events as and when required.Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.Upkeep and review of Manuals Handbooks Guidance notes etc.Cover Receptionist Role & Responsibilities when requiredUnderstand primary responsibilities of Meeting and Evens and support M&E Specialist when requiredManage day to day mail room operation deliveries enquiries etc.Be aware of basic procedures courier suppliers and all external key contacts.Manage mail related supplies stock and place order when needed.Other tasks and duties as required.Skills/CompetenciesPro-active and hands on happy to support other Team membersKnowledge of Facilities Management processes preferableIT Skills Outlook Excel Word.Professional friendly and welcoming attitudeGood attention to detailAbility to show initiativeExcellent communication skillsOrganisational skills and the ability to prioritise a busy workloadCustomer service background essentialQualificationsDegree would be beneficialTechnical facilities background preferred ( Facilities Management Human Resource Management Business Administration or Marketing)Location:On-site Dubai ARERequired Experience:Unclear SeniorityJones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.#J-18808-Ljbffr