General Affairs and Travel Manager

<div><h3>Job Summary</h3><p>The General Affairs&Travel Manager oversees all General Affairs operations and corporate travel activities to ensure safe, efficient, and well-organized workplace environments across all Gulftainer office locations. The role drives office standardization through 5S/5R practices, manages administrative services, ensures compliant and cost-effective travel arrangements, and enhances overall employee experience.</p><h3>Duties and Responsibilities</h3><h3>General Affairs</h3><ul><li>Manage daily GA operations: office administration, facilities, pantry, mailroom, maintenance, and office supplies.</li><li>Implement and monitor 5S/5R workplace standardization across all locations.</li><li>Oversee vendor management, contracts, and procurement of GA-related services and materials.</li><li>Maintain office layouts, seating plans, asset inventories, and support relocations or refurbishments.</li><li>Oversee access control, ID cards, and coordination with IT/Security on office systems.</li><li>Ensure HSE compliance within all office environments.</li><li>Manage Mobile and Sim plan across the group.</li><li>Manage all PRs, Payments, and follow-up related to all admin expenses.</li><li>Oversee the and coordinate the development of new office premises and other site offices.</li><li>Single point of contact for all, admin, front office, Driver and Vehicle management works.</li><li>Cost optimisation at all levels of admin function.</li></ul><h3>Corporate Travel</h3><ul><li>Lead corporate travel planning, booking, and coordination (flights, hotels, visas, transfers).</li><li>Ensure compliance with Gulftainer’s travel policies and approval workflows.</li><li>Negotiate and manage travel vendors to secure cost-effective corporate rates.</li><li>Produce travel cost reports and identify opportunities for financial and operational efficiency.</li><li>Manage urgent or last-minute travel arrangements professionally and proactively.</li><li>Monthly reconciliation and reporting of Travels, entitlement, and compliance with policy</li></ul><h3>Governance&Stakeholder Support</h3><ul><li>Develop and maintain GA&Travel SOPs, KPIs, and reporting dashboards.</li><li>Support audits and ensure adherence to internal policies and regulatory requirements.</li><li>Partner with HR, Finance, IT, Security, and business units on workplace and travel needs.</li><li>Lead, train, and motivate the GA&Travel team to deliver consistent, high-quality service.</li></ul><h3>Qualifications</h3><ul><li>Degree or Diploma in Business Administration, Facilities Management, Hospitality, or related field.</li><li>7–10 years’ experience in General Affairs, corporate services, facilities, or travel management.</li><li>Experience managing multi-site office operations; strong vendor and cost-control skills.</li><li>Knowledge of 5S/Lean methodologies preferred.</li><li>Strong communication, coordination, and leadership skills.</li></ul></div>#J-18808-Ljbffr