Facilities Manager

<div><p>T aaleem is committed to safeguarding and promoting the welfare of children. We hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment.</p><p>All successful applicants must be willing to undergo enhanced child protection screening appropriate to the post, including various background checks including receipt of high‑quality references, proof of relevant qualifications, identification and police checks, including overseas checks. No member of staff will be able to start until these checks are complete and this process takes, on average, a month.</p><p>As part of our founding team, you will play a pivotal role in building a vibrant and inclusive community where the learning of every individual is at the heart of daily life. Guided by the Harrow values, our staff will create an environment in which every pupil is nurtured, challenged, and empowered to achieve their very best.</p><p>The postholder will lead all aspects of campus operations, ensuring our buildings and grounds are safe, compliant, sustainable, and well‑presented at all times.</p><h3>Key Responsibilities</h3><p><b>StaffManagement</b></p><ul><li>Lead the facilities, cleaning, and security teams, setting clear objectives and ensuring performance management and training.</li><li>Collaborate with the Principal, Operations Manager, HOBO, and CO departments to ensure alignment with group policy.</li><li>Maintain strong communication with the school community and parent committee on facilities‑related matters.</li></ul><p><b>Purchasing and Contract Management</b></p><ul><li>Ensure deliveries are asset tagged in line with Taaleem policy and procedure.</li><li>Lead on the procurement process for facilities management budgets including raising of PO’s and IR’s, in line with the Taaleem procurement policies.</li></ul><p><b>Health and Safety</b></p><ul><li>Ensure compliance with Taaleem’s H&S policies, authority regulations, and audit requirements.</li><li>Lead the implementation of evacuation plans during emergencies and complete post‑drill reports for staff distribution.</li><li>Maintain the school’s OSH incident register and oversee corrective and preventive actions.</li><li>Ensure PPE provision for all personnel, including individuals with impaired mobility.</li><li>Verify that contractors submit all safety, compliance, and administrative documentation before commencing work.</li><li>Oversee the daily implementation of the Traffic Control Management Plan and coordinate site safety during events.</li></ul><p><b>Events and Excursions</b></p><ul><li>Conduct pre‑departure safety checks for buses used in school trips.</li><li>Support event setup and execution, ensuring facilities‑related requirements are met.</li><li>Ensure all documents (such as risk assessments, compliance documents etc.) are collected&documented prior to providing access to vendors during large scale events.</li></ul><p><b>Facilities Management</b></p><ul><li>Oversee day‑to‑day campus operations, maintenance, cleaning, and security, ensuring high presentation standards and safety.</li><li>Manage the facilities helpdesk/ticketing system and ensure timely resolution of requests.</li><li>Supervise contractors and internal teams for planned and reactive maintenance, ensuring quality and value for money.</li><li>Monitor the R&M budget and report risks or variances to the Operations Manager.</li><li>Maintain site documentation (drawings, permits, service reports) and ensure readiness for audits.</li></ul><p><b>Compliance</b></p><ul><li>Ensure all contractors and service providers are pre‑qualified, compliant, and approved before work begins.</li><li>Maintain KHDA/ADEK and authority approvals where applicable.</li><li>Oversee compliance documentation for ECA, ASA, and outsourced staff operating on site.</li><li>Support audits (KPMG, ADEK, Civil Defence, KHDA and DM) by maintaining required registers and evidence files.</li></ul><p><b>ESG and energy conservation</b></p><ul><li>Implement school‑level ESG and sustainability initiatives in line with group strategy.</li><li>Monitor energy and water consumption; propose efficiency measures to meet reduction targets.</li><li>Manage waste segregation and recycling initiatives; ensure responsible disposal of obsolete equipment.</li></ul><p><b>Campus Development</b></p><ul><li>Support the delivery of approved Campus Improvement Plans, ensuring authority approvals and safe execution.</li><li>Coordinate with HOBO, Ops manager and Group facilities manager on long‑term asset planning and refurbishment requirements.</li><li>Manage school‑based projects during term breaks and ensure all works meet operational and compliance standards.</li></ul><p><b>Shared Services</b></p><ul><li>Oversee school facilities used by providers for after‑school programs.</li><li>Manage compliance documentation for all extern