Executive Secretary to Director — Office & Coordination Pro

Manage all incoming and outgoing correspondence for the Director’s Office, including receiving, registering, sorting, and distributing incoming mail, as well as preparing and documenting outgoing correspondence in a timely and organized manner.Prepare, format, and process official letters, memos, reports, presentations, and other administrative documents with a high level of accuracy and professionalism.Organize, maintain, and archive internal reports and documents received from various sections, present them to the Director, and follow up on decisions and actions to ensure proper documentation and tracking.Coordinate and manage the Director’s schedule, including arranging meetings, appointments, and official visits, and ensuring effective time management and prioritization.Receive and welcome visitors and clients, arrange meetings with the Director as appropriate, and ensure a professional and organized front-office environment.Coordinate meeting logistics, including preparing meeting rooms, ensuring the availability of required equipment and materials, recording meeting minutes, documenting outcomes, and following up on action items and decisions.Ensure confidentiality of sensitive information and documents handled within the Director’s Office in accordance with Dubai Municipality’s information security and confidentiality policies.Provide general administrative support and perform other related duties as assigned by the Director in line with the nature of the role.Job DescriptionManage all incoming and outgoing correspondence for the Director’s Office, including receiving, registering, sorting, and distributing incoming mail, as well as preparing and documenting outgoing correspondence in a timely and organized manner.Prepare, format, and process official letters, memos, reports, presentations, and other administrative documents with a high level of accuracy and professionalism.Organize, maintain, and archive internal reports and documents received from various sections, present them to the Director, and follow up on decisions and actions to ensure proper documentation and tracking.Coordinate and manage the Director’s schedule, including arranging meetings, appointments, and official visits, and ensuring effective time management and prioritization.Receive and welcome visitors and clients, arrange meetings with the Director as appropriate, and ensure a professional and organized front-office environment.Coordinate meeting logistics, including preparing meeting rooms, ensuring the availability of required equipment and materials, recording meeting minutes, documenting outcomes, and following up on action items and decisions.Ensure confidentiality of sensitive information and documents handled within the Director’s Office in accordance with Dubai Municipality’s information security and confidentiality policies.Provide general administrative support and perform other related duties as assigned by the Director in line with the nature of the role.QualificationsQualification and Work Experience:Diploma in related field (No experience required), orHigh School Certificate with 3 to 6 years of relevant work experienceJob CategoryAdministrationAdvertiserDubai MunicipalityEducational-levelSecondary SchoolRequired NationalityUAE OnlyMonthly SalaryUnspecifiedSchedule-TimeFull timeJob Posting25/03/2026Unposting Date03/04/2026#J-18808-Ljbffr