Executive Secretary

<div><p>We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.</p><h3>Key Responsibilities</h3><ul><li>Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.</li><li>Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.</li><li>Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.</li><li>Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.</li><li>Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.</li><li>Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.</li><li>Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.</li><li>Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.</li><li>Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.</li></ul><h3>Qualifications</h3><ul><li>Education: High school diploma required; associate’s or bachelor’s degree preferred.</li><li>Experience: 1–3 years of administrative or office support experience preferred.</li></ul><h3>Skills</h3><ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Attention to detail and high level of accuracy.</li><li>Ability to work independently and collaboratively in a fast‑paced environment.</li></ul><h3>What you can expect from us</h3><p>We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including a full uniform, impressive room discounts and some of the best training in the business.</p><p>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels&Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.</p><p>IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing.</p><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p><h3>About the company</h3><p>IHG Hotels&Resorts</p></div>#J-18808-Ljbffr