Executive secretary

The Executive Secretary will provide comprehensive administrative support to executives, ensuring the smooth operation of daily activities. The ideal candidate will have a strong command of English, construction-based experience, a high level of professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key ResponsibilitiesManage and organize executive schedules, meetings, and travel arrangementsHandle and prioritise incoming calls, emails, and correspondencePrepare and edit reports, presentations, and other business documentsMaintain an organized filing system, ensuring easy access to key documents and informationCoordinate meetings, conferences, and events for the management teamTake minutes at meetings and ensure accurate records are keptManage office supplies and equipment, ensuring that the office runs smoothlyDraft and send routine communications and business correspondenceAssist in the preparation and review of contracts, reports, and other documentsMaintain confidentiality and handle sensitive information with discretionPerform other administrative tasks as assigned by executivesRequirementsProven experience as an Executive Secretary, Personal Assistant, or similar roleStrong organizational and multitasking skills with a keen attention to detailProficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)Excellent written and verbal communication skillsAbility to work under pressure and meet tight deadlinesStrong interpersonal skills and a professional demeanorDiscretion and confidentiality when handling sensitive informationAbility to handle multiple tasks efficiently and proactively Strong time management and problem-solving abilitiesA bachelor's degree or equivalent in Business Administration or a related field (preferred)