Executive - Facilities Management_ Project coordinator

<div><p>Abu Dhabi, United Arab Emirates | Posted on 12/24/2025</p><p>Raqmiyat is a UAE-based IT and digital transformation company specializing in consulting, staffing, and enterprise technology solutions. We empower banking, government, and enterprise clients across the Middle East to achieve their digital objectives.</p><h3>Job Description</h3><p><b>JOB PURPOSE:</b></p><p>To provide efficient administrative support and ensure smooth day-to-day operations of the office by coordinating resources, managing documentation, and supporting internal and external communication between stakeholders.</p><h3>KEY RESPONSIBILITIES</h3><ul><li>Coordinate meetings, appointments, and travel arrangements for staff.</li><li>Maintain and update administrative records, files, and databases.</li><li>Handle incoming and outgoing correspondence, including emails, letters, and packages.</li><li>Welcome and onboard new joiners by preparing workstations, coordinating access to systems, and ensuring all necessary documentation and tools are provided for a smooth start.</li><li>Assist in organizing company events, workshops, and training sessions.</li><li>Ensure compliance with company policies and procedures in all administrative tasks.</li><li>Liaise with internal departments and external service providers as needed.</li><li>Prepare reports, presentations, and other documentation as required.</li><li>Monitor and support health, safety, and security protocols within the office.</li><li>Support HR and line managers in tracking and updating staff leave plans, ensuring proper documentation and system entries.</li></ul><h3>Requirements</h3><h3>Educational and Technical Qualifications</h3><ul><li>Bachelor’s degree in Business Administration or related field.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul><p><b>Language Skills: Written and Spoken Arabic and English</b></p><p><b>Years of Experience: 5 years of experience in administrative or office management roles.</b></p><h3>Nature of Experience</h3><ul><li>Strong organizational and time-management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to handle confidential information with discretion.</li></ul><h3>Technical Competencies required for the role</h3><ul><li>Proficiency in MS Office and administrative tools.</li><li>Internal communication and coordination.</li><li>Compliance with office policies and procedures.</li></ul><h3>Key Internal Contacts</h3><ul><li>Schedule meetings, manage resources, and circulate internal communications.</li><li>Coordinate onboarding, leave plans, and employee records.</li><li>Arrange system access and technical setup for new joiners.</li><li>Support procurement and invoice processing.</li></ul></div>#J-18808-Ljbffr