Executive Assistant to CFO

Key ResponsibilitiesManage and optimize the CFO’s calendar, ensuring effective prioritization and coordination with Maisons, regional teams, and HQ in Geneva.Plan and coordinate all business travel, including itineraries, logistics, and stakeholder alignment.Organize MEIAT visits for HQ and Maison leadership, ensuring a professional and seamless guest experience (agendas, meetings, transportation, coordination with HQ EAs).Schedule and coordinate all major regional governance and leadership forums, including:MEIA Board Meetings (2x annually)MEIA BU Meeting (1x annually)Regional Townhalls (2x annually)Market Business ReviewsMonthly direct report meetingsFinance Townhalls (2x annually)Top 30 Quarterly MeetingsAnnual conferences and strategic offsitesMaintain and proactively update the annual Finance calendar of key deliverables, milestones, and events.Executive Operations & SchedulingManage and optimize the CFO’s calendar, ensuring effective prioritization and coordination with Maisons, regional teams, and HQ in Geneva.Plan and coordinate all business travel, including itineraries, logistics, and stakeholder alignment.Organize MEIAT visits for HQ and Maison leadership, ensuring a professional and seamless guest experience (agendas, meetings, transportation, coordination with HQ EAs).Schedule and coordinate all major regional governance and leadership forums, including:MEIA Board Meetings (2x annually)MEIA BU Meeting (1x annually)Regional Townhalls (2x annually)Market Business ReviewsMonthly direct report meetingsFinance Townhalls (2x annually)Top 30 Quarterly MeetingsAnnual conferences and strategic offsitesMaintain and proactively update the annual Finance calendar of key deliverables, milestones, and events.Strategic Business supportPrepare reports, briefing notes, and written or verbal correspondence on behalf of the CFO.Draft and refine PowerPoint presentations in collaboration with relevant departments (e.g., Board, BU, and strategic reviews).Produce meeting minutes and follow‑up actions where required.Develop templates, documents, and materials to support CFO initiatives.Serve as custodian of corporate documents, ensuring proper filing, version control, and confidentiality.Manage sensitive and confidential information with absolute discretion.Coordinate couriers, mail, and document flow as needed.Oversee the department’s T&E budget and UAE Finance budget, ensuring alignment with Finance and Procurement guidelines.Submit the CFO’s expense reports in a timely manner and validate compliance of direct reports’ expenses in Concur.Office & employee coordinationAct as a communication bridge between the CFO and direct reports, regional Finance teams, Maisons, and HQ stakeholders.Prepare internal communications, memos, and announcements on behalf of the CFO.Maintain and update the Finance organizational chart proactively.Support the organization of team meetings, workshops, and team‑building activities.Ensure smooth coordination across the Finance community, fostering collaboration and alignment.Internal Communication & Stakeholder ManagementServe as a key point of contact for directors, assistants, and cross‑functional teams at regional and international levels.Facilitate information flow between the CFO, regional markets, Maisons, and HQ.Support the planning and logistics of Finance talent programs, including the Finance Accelerator.Promote collaboration and cohesion across the regional Finance networkProject managementLead and coordinate special projects and regional initiatives at the direction of the CFO.Support the planning and execution of regional events, corporate programs, and cross‑functional projects.Ensure timely follow‑up, stakeholder alignment, and high‑quality delivery of assigned initiatives.JOB PROFILEEducationBachelor’s degree required.Experience8–10 years of experience as an Executive Assistant supporting senior leadership, ideally in a multinational or complex organizational environment.Technical SkillsFluent in English; French is an advantage.Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).Strong understanding of AI platforms and ability to effectively prompt and leverage AI tools for productivity, communication, and workflow optimization.Personal CompetenciesExemplary professionalism, integrity, and discretion.Highly organized, adaptable, and able to manage multiple priorities in a fast‑paced environment.Strong communication skills and executive presence.Ability to anticipate needs, solve problems proactively, and manage ambiguity.Strong team spirit and ability to build trusted relationships across all levels.Comfortable navigating last‑minute changes and high‑pressure situations with composure.#J-18808-Ljbffr