Executive Assistant to CEO

Waves Investments & Properties L.L.C. is a Dubai-based real estate brokerage specialising inoff-plan and secondary market transactions across the UAE. The firm works closely with leadingdevelopers including DAMAC Properties, Binghatti, and other marquee names in the Dubaiproperty landscape. We serve a diverse client base of investors, end-users, and HNWIsnavigating one of the world’s most dynamic real estate markets.ROLE OVERVIEWThe Executive Assistant serves as the CEO’s operational right hand, managing the day-to-day rhythm of the business, driving cross-functional execution, and ensuring the leadership office operates with precision. This is not a traditional administrative role; it demands commercial acumen, real estate market literacy, and the ability to context-switch between strategic projects and operational firefighting. The ideal candidate will function as a force multiplier for the CEO, handling everything from investor communications to CRM governance to content strategy.KEY RESPONSIBILITIESCEO Office & Executive SupportManage the CEO’s calendar, meeting cadence, travel logistics, and daily prioritiesPrepare briefing notes, talking points, and presentation decks for client meetings, developer pitches, and investor conversationsDraft and manage internal and external correspondence on behalf of the CEOEstablish and enforce meeting protocols, follow-up tracking, and action-item accountability across teamsAct as gatekeeper and first point of escalation for matters requiring CEO attentionBusiness Operations & Process ManagementOwn and optimise end-to-end operational workflows across sales, finance, and clientOversee CRM administration (Zoho CRM / Leadrat or equivalent), including dataPrepare and maintain client-facing documents: payment plan PDFs, invoices, expenseCoordinate with finance on commission tracking, DLD fee processing, and paymentManage vendor and technology relationships (CRM providers, marketing tools, officeLead internal reporting: weekly dashboards, lead conversion metrics, and deal pipelineSupport the sales team on complex transactions, including documentation, developerHandle client escalations related to cancellations, refund processing, fee waivers, andLiaise with developers (DAMAC, Binghatti, etc.) on unit availability, payment planMaintain an updated knowledge base of ongoing projects, inventory status, and marketContent & Brand CommunicationDrive the company’s LinkedIn and social media presence through market commentary,Draft copy for Instagram, LinkedIn, and other platforms aligned with the firm’s positioning in the Dubai real estate marketMonitor market trends, regulatory changes, and competitor activity; distill insights into actionable briefings for leadershipLead & Event ManagementManage inbound and event-sourced lead lists, cleaning, enriching, and distributing leadsCoordinate logistics for property exhibitions, developer events, and client engagement initiativesStrategic ProjectsRun cross-functional projects as assigned by the CEO, from market research and feasibility studies to process automation initiativesIdentify operational bottlenecks and propose solutions; build business cases for new tools, hires, or process changesServe as the CEO’s proxy in internal and external meetings when required.QUALIFICATIONS & REQUIREMENTSBachelor’s degree in Business, Engineering, or related discipline from a Tier-1 institution; MBA or advanced degree preferred5–10 years of experience in operations, management consulting, real estate, or EA rolesDemonstrated experience in Dubai’s real estate market or a high-growth, deal-drivenStrong proficiency in CRM platforms (Zoho CRM, Salesforce, or similar) and data managementAdvanced skills in Microsoft Office (Excel, PowerPoint, Word) and Google WorkspaceExcellent written and verbal communication in English; Arabic proficiency is a strongComfort with financial documents: invoices, commission structures, payment plans, P&L trackingExperience managing social media content and brand communication for a professional services firmSelf-starter with high agency — able to operate independently with minimal supervisionStrong organisational skills with the ability to manage multiple priorities under tight deadlinesPREFERRED ATTRIBUTESPrior experience in a startup or founder-led organisation where role boundaries are fluidFamiliarity with DLD processes, RERA regulations, and UAE real estate transaction workflowsKnowledge of off-plan vs. secondary market dynamics in DubaiExperience with data visualisation and dashboard tools (Zoho Analytics, Power BI, Google Data Studio)Understanding of UAE visa structures, MOHRE processes, and basic employment law.COMPENSATION & BENEFITSCompetitive salary commensurate with experience, plus performance-linked incentives. Benefits include visa sponsorship, health insurance, annual leave as per UAE Labour Law, and commission participation on closed transactions (subject to agreement).#J-18808-Ljbffr