Executive Assistant

Language:Proficient in English; knowledge of Arabic is a plus.Job Summary:We are seeking a highly organised, responsible, and proactive ExecutiveAssistantwho will play a vital role in supporting the daily activities of the company’s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.Key Responsibilities:Administrative SupportManage and maintain the Boss’s calendar, including scheduling meetings, appointments, and travel.Prepare meeting agendas, take minutes, and follow up on action items.Organize and maintain files, records, and important documents.Handle confidential and sensitive information with the utmost discretion.Draft emails, letters, memos, and reports in English and/or Arabic required.Communication ManagementAct as the point of contact between the Boss and internal/external stakeholders.Screen calls, emails, and messages, responding when appropriate and escalating when necessary.Coordinate with departments and ensure the Boss is updated on key internal matters.Travel & LogisticsMake travel arrangements, including flights, hotels, transportation, and visa processing if needed.Prepare detailed travel itineraries and ensure smooth execution of travel plans.Office & Personal TasksAssist with both professional and occasional personal tasks as required.Ensure the Boss’s office is organized, well-maintained, and fully equipped.Run errands and manage special requests, maintaining flexibility and a service-oriented approach.Reporting & DocumentationAssist in preparing presentations, reports, and data analysis as requested.Monitor deadlines and ensure timely submission of reports and documents.Professional ConductMaintain a polished, professional appearance and demeanor.Ensure punctuality, reliability, and confidentiality at all times.Adapt to the Boss’s working style and preferences to ensure efficiency.Requirements:Experience:Minimum 2–5 years as a Personal Assistant, Executive Assistant, or in a similar role.Education:Bachelor’s Degree preferred, though not mandatory, if substantial experience exists.Language:Proficient in English; knowledge of Arabic is a plus.Tech Skills:Strong skills in Microsoft Office (Word, Excel, PowerPoint), email communication, calendar apps, etc.Soft Skills:Exceptional organization, communication, discretion, problem-solving, and time management skills.Nationality:Open to all nationalities, but must be available to work in Saudi Arabia or be willing to relocate.Additional Notes:The role demands ahigh level of trustand the ability to work independently.Candidates must be able to handle pressure and maintain composure in a fast-paced environment.Flexibility in working hours may be required occasionally based on the Boss’s schedule.A professional and respectful attitude is essential, with a willingness to learn and grow with the role.#J-18808-Ljbffr