Executive assistant / personal accountant

Job DetailsPosition: Financial Service (Accounting/Secretarial)Key RelationshipsInternal: All StaffExternal: Property Owners, Banking Institutions, Contractors, School BodiesDuties and ResponsibilitiesAccounting ResponsibilitiesKeeps financial records of property rental income and related expenditures.Prepares payment for all transactions relating to property expenses and other personal accounts.Acts as Real Estate Accountant for properties located locally and internationally.Communicates with various Property Managers, Leasing Coordinators, Facility Managers, Bankers and other contractors regarding all financial transactions.Prepares and facilitates documentation on payment for all LL expenses by posting in the system and printing appropriate vouchers and cheques/bank transfer.Prepares and facilitates documentation of revenue relating to IT activities and management fees collectible from member/subsidiary companies by posting in the system and printing of Revenue Invoices.Implements appropriate control on receipt and disbursement transactions and reports to HOFA issues and suggestions towards its effective improvements.Monitors and reconciles Accounts Payables, Accounts Receivable, Cash in Bank accounts under LL.Monitors Fixed Assets transactions and records pertaining to depreciation.Prepares and generates from system appropriate financial statements as requested.Performs other intervening functions e.g. system administration, reviews of financial policies, filing of documents and other tasks that may be assigned.Secretarial ResponsibilitiesAbility to follow, interpret and explain instructions in a mature manner.Receives and screens telephone calls, takes messages, schedules appointments for Line Manager; provides information to callers/visitors requiring knowledge of education sector’s services.Establishes and maintains office files, logs, indexes, control records, or other information concerning all work under the Line Managers control.Sorts, opens, and distributes incoming mail; handles and files incoming correspondence/documentation in relevant files.Maintains confidentiality of documents and information received.Keeps Line manager advised of issues that affect the smooth running of all education operations.Any other tasks, duties & responsibilities that may be added from time to time as relevant to business requirements.SkillsFinancial Audit, Processing and AnalysisGenerating financial statementsAccounts Payable and Accounts ReceivablesBank Reconciliations Presentation of financial information to executive managementFinance Software Proficiency in ISAMS, Sage, PeachtreeExcellent MS Office Suite skillsStrong interpersonal skillsAnalytical and problem-solving skillsEffective verbal and written communications skills in EnglishAdvanced attention to detail skills.LanguageHigh level of business English fluency. Arabic will be an advantage.Specialized Training / Knowledge RequiredSpecialized courses in Accounting/Finance management will be added advantageKnowledge of Microsoft office and accounting softwareQualificationsBachelor’s degree in accounting/finance from an accredited college or universityProfessional degree such as: CPA, ACCA, CA Inter, ICWA Inter preferredExperienceA minimum of 4 years’ work experience in the field of finance, accounting and secretarial work is required.