Executive Assistant

At Mind Base, we are dedicated to ensuring that every student has access to high-quality learning resources and personalized support, regardless of their background. We believe education should be collaborative, curiosity-driven, and tailored to individual needs, empowering students to thrive academically, personally, and professionally. Our team is passionate about unlocking the full potential of learners and making a lasting impact on their educational journey and future success.Role DescriptionWe are seeking an Executive Assistant who will deliver high-level administrative, organizational, and coordination support to the Chairman, while also assisting the Senior Leadership Team, Senior Management Office, and Human Resources as needed. This role requires exceptional professionalism, discretion, adaptability, and strong organizational skills.The Executive Assistant will play a vital role in maintaining efficient scheduling, communication, and follow-ups, ensuring the seamless day-to-day operations of senior leadership. The position also involves supporting documentation, data management, and cross-functional coordination.Key ResponsibilitiesServe as the primary liaison between the Chairman and both internal and external stakeholdersManage and organize the Chairman’s calendar, including meetings, appointments, and travel arrangementsPrioritize and coordinate meeting requests to optimize time managementPrepare agendas, briefing notes, presentations, and related materialsAttend meetings, document minutes, monitor action items, and ensure timely follow-upsHandle correspondence, emails, and document flow on behalf of the ChairmanArrange travel logistics and monitor related expensesSafeguard confidential and sensitive information with utmost discretionCoordinate meetings, workshops, and leadership engagementsProvide scheduling, documentation, and reporting support to the Senior Management OfficeAssist in developing executive presentations, reports, and summariesMaintain organized digital and physical filing systemsSupport communication and coordination between senior leadership and internal teamsMonitor commitments, deadlines, and cross-functional initiativesRequirements & QualificationsBachelor’s degree in Business Administration, Management, or a related field preferredMinimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executivesExperience supporting C-level executives, Chairman, or senior leadershipStrong organizational, time-management, and prioritization skillsExcellent written and verbal communication skillsHigh level of discretion and integrity when handling confidential informationStrong attention to detail and accuracy, particularly in documentation and data entryProficiency in Microsoft Office, Google Workspace, and office productivity toolsAbility to work independently, take initiative, and adapt to changing priorities#J-18808-Ljbffr