Executive Assistant

Role OverviewWe are seeking a highly capable Executive Assistant to the CEO to act as the CEO's operational extension. This role is critical in protecting executive bandwidth, enforcing organizational discipline and ensuring cross‑department execution.The ideal candidate is systems‑driven, detail‑oriented and experienced in supporting CEOs in fast‑paced, high‑accountability environments.Key ResponsibilitiesCEO Operational SupportManage and prioritize the CEO's schedule, communication and priorities.Prepare structured briefs, summaries and reports.Filter information and ensure only relevant actionable items reach the CEO.Maintain strict confidentiality at all times.System Monitoring & EnforcementMonitor workflow dashboards daily (overdue tasks, SLAs, unassigned items).Follow up with responsible stakeholders until task closure.Enforce system‑first communication (no WhatsApp/email bypassing).Ensure workflow systems remain the single source of truth.Cross‑Department CoordinationTrack deliverables across Design, Operations, Procurement, Joinery, Estimation and Planning.Maintain a clear action tracker (owner, deadline, status, risks).Escalate non‑performance or resistance to systems and processes.Communication & ReportingDraft and refine internal communications on behalf of the CEO.Facilitate clear, structured cross‑department communication.Provide weekly execution status and risk updates.Process & Operational ImprovementIdentify recurring inefficiencies and execution gaps.Recommend workflow improvements and accountability enhancements.Support leadership maturity and execution discipline.Ideal Candidate Profile79 years of experience as an Executive Assistant supporting a CEOStrong systems mindset with the ability to manage multiple parallel priorities.Confident in enforcing accountability and driving follow‑ups.Note : Only shortlisted candidates will be contacted.#J-18808-Ljbffr