Executive Assistant

JOB SUMMARYThe Executive Assistant provides high‑level administrative and strategic support to senior management. This role works in close coordination with the Secretary to ensure smooth daily operations, with a strong focus on compliance, governance, confidentiality and alignment with organizational policies and regulatory requirements.JOB REQUIREMENTS2.1 Required Educational LevelMinimum: Bachelor’s degree in business administration or a related field. Preferred: Certified Administrative Professional (CAP), Project Management Professional (PMP), Certified Executive Assistant (CEA) or Professional Administrative Certification, Risk and Compliance Certification (CRCM).2.2 Required ExperienceMinimum: 3 years of experience in an administrative or executive support role. Preferred: 5+ years of experience supporting senior executives or C‑level management.Required Competencies & SkillsStrong organizational and time management skillsExcellent written and verbal communication skillsHigh level of professionalism and confidentialityAbility to prioritize and multitask effectivelyAdvanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)Fluency in English (Arabic is a plus)Strong interpersonal skills and stakeholder managementPRIMARY ACCOUNTABILITIES & RESPONSIBILITIESCalendar Management: Manage the executive’s calendar, schedule appointments and coordinate meetings to ensure efficient time management, including prioritizing engagements and resolving scheduling conflicts.Communication Handling: Act as a liaison between the executive and other stakeholders, screening calls, emails and messages to prioritize urgent matters while maintaining professionalism and discretion.Document Preparation: Prepare reports, presentations and briefing materials for meetings, ensuring the executive is well‑prepared for discussions and decision‑making.Event Coordination: Plan and coordinate internal and external events, ensuring all details are managed effectively.Administrative Support: Perform administrative tasks such as filing, data entry and maintaining organized records; assist in managing office supplies and equipment.Meeting Coordination: Attend meetings, take minutes and ensure all necessary materials are prepared in advance.Records Keeping: Manage records and documents in accordance with the document control procedure.#J-18808-Ljbffr