Executive Assistant - Investment Management

Our client, a large financial institution is urgently recruiting for an Executive Assistant to be based in Abu Dhabi.In this role, you will have the following responsibilities:Provide administrative and secretarial support to the Executive Director using thorough knowledge of the organisation with little directionPerform a variety of administrative or executive support tasks that are highly confidential and sensitive.Analyse and organise office operations and procedures such as bookkeeping, preparation of staff performance reviews, leaves, attendance, etc, information management, filing systems, requisition of supplies, and other administrative servicesCoordinate complex diary/travel arrangements; utilise extensive forward planning and time managementPrepare internal and external correspondenceReview, proofread, and edit documents prepared for the manager’s signatureTake and transcribe dictation on technical and confidential matters from the managerCoordinate and facilitate the manager's calendar to arrange appointments, meetings, and conferences; in regular contact with industry and government officials and senior management in other firmsAssist with the establishment, revision and maintenance of office procedures and policiesRead and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organises documents; handle some matters personally and forwards appropriate materials to the manager and staffResearch, compile, assimilate, and prepare confidential and sensitive documents, and briefs the manager regarding contentE-mail managementPrepare presentations and budgetsReceive and screen incoming calls and visitors, determines which are priority matters, and alerts the manager accordingly. Make referrals to appropriate staff or provides requested informationMaintain good relationships with other administrative, Operations and support staffHandle highly confidential files and records, including correspondence, budgets, complex financial reports and staff documentation.Maximise office administration efficiency and productivity through proficient workflows Research and develop resources that create timely and efficient workflowEstablish uniform correspondence procedures and style practicesFormulate procedures for systematic retention, protection, retrieval, transfer, and disposal of recordsPrepare departmental budget and budget reviews for presentationReview administrative, clerical and staff records to ensure completeness, accuracy, and timelinessPrepare and/or consolidate departmental activities reports for managementCoordinate and supervise activities of various administrative, clerical, and support staff within the departmentEffectively manages direct reports including appropriate and timely performance management and development discussionsMaintain contact with persons in similar roles with internal and external affiliatesAct as liaison between the manager, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignmentsTo be considered for this opportunity, you should meet the following criteria:Bachelor or university degree holderWith minimum 5 years of extensive experience in providing high level of secretarial / administration support to senior managementHave strong fluency in English and knowledge in another language is a plusStrong background and familiar in using complex functionality in Microsoft applicationWilling to be based and to work in Abu DhabiTo view other vacancies we have, please check our website ( www.blackpearlconsult.com ) and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram.Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website.Due to expected amount of application, Black Pearl will only contact shortlisted candidates.#J-18808-Ljbffr