Executive Assistant

PurposeThe Executive Assistant reports directly to the CFO and provides high-level administrative support, managing complex calendars, travel, and confidential information. Key responsibilities include acting as a strategic gatekeeper, organizing board meetings, preparing reports, and handling stakeholder correspondence, and supporting the wider finance leadership team.Key AccountabilitiesGeneralAssist the CFO with organizational and personal administration on a daily basis.Providing administrative support to the CFO in the follow up and completion of departmental work plans, responding to queries, issuing memos and following up on behalf their behalf.Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.Assist other Senior Management Committee (SMC) members as delegated or required.CommunicationPriorize emails, prepare letters, presentations, and reports, communicating clearly, confidently and in a professional manner at all levels both internally and externally, ensuring all correspondence and relevant materials are produced in a timely and accurate manner.Chase responses to requests and emails when needed.Greet visitors graciously and in a professional manner and a positive, cheerful attitude; act as a brand ambassador for GEMS Education.Answer phone calls in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner.Diary ManagementUnderstand the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings and preparing briefing materials as and when required for such meetings.Work with the CFO to manage the calendar and schedule (board meetings, conferences, regional office visits) including coordinating the CFO’s global and domestic travel itineraries.Be personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings.Ensures that key dates and events are highlighted to the CFO ahead of time.#J-18808-Ljbffr