Executive Assistant

Role OverviewWe are seeking a highly polished, discreet, and proactive Executive Assistant to provide comprehensive support to the CEO of a fast-paced luxury retail group. This role requires exceptional organizational skills, attention to detail, and the ability to operate with sophistication and professionalism in a high-performance environment.Key ResponsibilitiesExecutive SupportManage the CEO’s complex calendar, scheduling meetings, appointments, and travel arrangements across multiple time zonesAct as the primary point of contact between the CEO and internal/external stakeholdersPrepare briefing documents, reports, presentations, and correspondence on behalf of the CEOScreen and prioritize emails, calls, and requests, ensuring efficient time managementOperational & Strategic CoordinationSupport the CEO in tracking key business priorities, projects, and follow-upsCoordinate with senior leadership, retail operations, and brand teams to ensure alignment on strategic initiativesPrepare agendas, minutes, and action trackers for executive meetingsAssist in business reporting, data consolidation, and presentation preparationLuxury Brand RepresentationUphold the brand’s image through professional communication and presentation at all timesLiaise with VIP clients, partners, and high-profile stakeholders with discretion and etiquetteSupport coordination of exclusive events, brand launches, and executive engagementsAdministrative ExcellenceManage confidential documents and sensitive information with utmost discretionOversee expense management, invoice tracking, and petty cash reconciliationEnsure smooth day-to-day office operations for the CEOKey RequirementsBachelor’s degree in Business Administration or a related field5+ years of experience as an Executive Assistant, preferably supporting C-level executives in luxury retail, fashion, or lifestyle sectorsExceptional communication and interpersonal skillsStrong organizational and multitasking abilities with a high level of attention to detailProficiency in Microsoft Office Suite and calendar management toolsAbility to work under pressure, anticipate needs, and demonstrate sound judgmentHigh level of integrity, discretion, and professionalismPreferred AttributesExperience in luxury retail or premium consumer brandsExposure to international business environmentsStrong sense of aesthetics, branding, and customer experienceAgile, resourceful, and solutions-oriented mindsetWhat We OfferOpportunity to work closely with senior leadership in a prestigious luxury retail environmentExposure to high-level business strategy and decision-makingDynamic and fast-paced work culture with growth opportunities#J-18808-Ljbffr