Events Specialist

The TeamEvents Specialist - DubaiThe Global Business Development (BD) Leadership team sets the strategy in consultation with the Global Strategy Board and Global Practice Groups. The BD teams (comprising communications, marketing, business and client development experts) are led by regional heads of Business Development who are aligned to our regional boards: Asia Pacific, Middle East Africa, North America, UK, Europe.Our strategy seeks to:Manage and develop clients and profile in our global sectorsAdopt a content and product led approach in taking our practice groups to marketPrioritise the use of integrated digital marketing channelsPosition our most senior staff as advisors to the business, supported by expert execution teamsEnsure that the highest value clients and opportunities command the highest value BD attention and bespoke tacticsKey ResponsibilitiesThis role is a part of the Middle East and Africa (MEA) Business Development team who work across our MEA markets, sectors and practice groups with a majority focus on engagement and conversion stages of the sales pipeline. The events specialist will provide end-to-end event management of the firm's extensive portfolio, ranging from small technical events to large showpiece hospitality events designed to achieve specific objectives, such as:Brand awareness: To increase the firm's visibility and enhance brand recognitionClient insights: To gather valuable feedback and insights from clients regarding their business needs and prioritiesKnowledge sharing: To provide timely insights and know-how on the latest industry developmentsLead generation: To support lead generation by providing opportunities to attract, engage, and generate ROINetworking and client development: To create a platform which supports client networking and enables the development of client relationshipsStrategic alliances and partnerships: To establish or strengthen the firm's alliances with third-party associations, businesses, and government entitiesEvent managementPlan and execute the firm's external events across the MEA region, from concept to completionEnsure event objectives are set at the planning stage and follow-up procedures are in placeManage strategic internal events, i.e. quarterly regional Town Halls, ensuring all the logistics are executed to a high standardAdvise key stakeholders on the best format and structure to meet the event objectives and requirementsPrepare project plans and ensure deadlines are met by all parties involved in an eventMonitor and communicate budgeting and financial information to both the sponsoring partner and the relevant business development managerCommunicate regularly with partners and business development managers to plan and coordinate their activitiesManage third-party external events, i.e. sponsorships, collaborative eventsAssist with registering and managing external cross-practice event attendance, i.e. award ceremoniesSupport with event marketing requirements i.e. the preparation of invitations in line with the firm's brand guidelinesEnsure all event activity is recorded on InterAction pre-and post-eventConduct post-event evaluations to assess event outcomes and identify areas for improvementReview and manage the events feedback process and produce a quarterly summary report of feedbackEvent infrastructureContinually review and improve the event processesSource venues and assess their suitability based on various event requirements and objectivesMaintain a preferred venues and supplier listDevelop a central resource of event materials for use by secretaries and fee-earners to help plan and execute eventsManage and update the MEA events calendar to support with planning and visibility across the business on all event activityOversee the coordination of the external events tracker and calendar to ensure it is regularly updated to reflect key industry events which will be of relevance to our fee earnersSource relevant event materials (banners, stands, merchandise etc.) and pitch suggestions to the business development and marketing team for upgrading such itemsManage and oversee the firm's branded merchandise, source suppliers and potential productsConnect with the global events team to share best practices and ideas on how to evolve and enhance the firm's event processes and client experienceStay up to date with the latest digital technologies, audio/visual, and trends in the event industry to improve event processes#J-18808-Ljbffr