Events Executive

KEY DUTIES AND RESPONSIBILITIESPlease note that this is not an exhaustive list of everything that needs to be done.  Anantara team members always find new ways to look after the business their guests and their colleagues. Within this the key responsibilities for this position are:Handles all guest inquiries.Conduct guest entertainment when required.Attends departmental communication meetings and training sessions and operates in line with the instructions received.Prepares and execute sales objectives and action plans.Applies the sales administration guidelines.Is constantly updated on the economic and competitive conditions.Ensures guest satisfaction during functions / EventEntertains guests in the hotel/conduct site inspections.Regular followup on accounts productionBasic knowledge and good use of standard computer programsAs directed participate in promotional events within the hotel the industry & customer organizations in order to promote and maximize salesAlways adheres to the Hotel rules.Flexibility in working hours as required.Has full knowledge of hotels safety and emergency procedures.Specific: Physical & Telephone followup with companies on offers forwarded in order to secure confirmationFormulation of offer letters.Ensures offer letters forwarded are up to Anantara World Islands StandardsEnsures offer letters go out within maximum of 24 hours.Handles incoming calls & ensure messages are taken & details are forwarded to the person concernedEnsures maximum occupancy in his related hotel (s) is achieved.Within established parameters quotes and negotiate prices with the customer representatives.Once business is confirmed the Events Executive is to forward an entire file to all operations departments for them to follow up on minor details and to action.Ensuring full clean file is copied to Group Team/Operation Department and should include Final and updated correspondence Company confirmation Billing InstructionOrganize communication meetings with Operations Group Events Team with   regards to finalizing details of all major events.Generates to maintain customers of defined accounts (facetoface and telephone calls)Solicits & serves transient group business & meetings from his accounts. #LIMH1Qualifications : Bachelors degree in Event Management Hospitality or a related fieldProven experience in event planning and managementStrong organizational skills with the ability to manage multiple projects simultaneouslyExcellent communication and interpersonal skills with a customerfocused approachProficiency in event management softwareDemonstrated ability to work effectively in a fastpaced deadlinedriven environmentFlexible schedule including the ability to work evenings and weekends as requiredStrong attention to detail and problemsolving skillsAbility to work independently and collaboratively within a teamKnowledge of event planning best practices and industry trendsExcellent negotiation skills and the ability to build strong relationships with clients and vendorsAdaptability to changing priorities and the ability to remain calm under pressureRemote Work : NoEmployment Type : Fulltime Key Skills Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation Department / Functional Area: Sales Experience: years Vacancy: 1