Document & Governance Officer

We are seeking a Document & Governance Officer to manage the organization’s documentation lifecycle and governance processes. This role ensures that information is structured, controlled, accessible, and compliant with policies and standards.The officer supports transparency, audit readiness, and effective decision-making by maintaining document control, governance frameworks, and compliance tracking across the organization.Key ResponsibilitiesDocument Management & ControlEstablish and maintain document management policies and standards.Manage document lifecycle: creation, review, approval, version control, and archiving.Maintain centralized repositories for policies, procedures, and project documentation.Ensure proper document classification, access control, and retention.Governance SupportSupport governance frameworks, committees, and decision documentation.Maintain governance registers including policies, procedures, templates, and decisions.Track approvals, action items, and governance records.Ensure governance processes are consistently followed across teams.Compliance & Audit ReadinessEnsure documentation complies with internal policies and regulatory requirements.Support internal and external audits by providing required records.Monitor compliance with documentation standards and processes.Process ImprovementEnhance document management processes and templates.Promote best practices in knowledge management and information sharing.Support automation and digitalization of document workflows.Stakeholder CoordinationCoordinate with departments to ensure timely document updates.Provide guidance and training on documentation standards and tools.Skills & AbilitiesCore CompetenciesDocument management and version controlGovernance and compliance supportPolicy and procedure managementAudit preparation and record keepingProcess improvement and organizationLeadership & Behavioral SkillsHigh attention to detail and accuracyStrong organizational and time management skillsClear communication and coordination abilityStructured and process-oriented mindsetConfidentiality and integrityEducation & ExperienceBachelor’s degree in Business Administration, Information Management, or related field.5–8+ years in document control, governance, or PMO support roles.Experience in regulated or project-driven environments.Preferred Certifications (Advantage)ISO 9001 / Quality ManagementRecords Management or Knowledge Management certificationsTypical Previous RolesDocument ControllerPMO AnalystGovernance CoordinatorKnowledge Management SpecialistPreferred ToolsDocument Management: SharePoint, Confluence, OpenText, or similar DMSWorkflow & Tracking: Jira, ServiceNow, MS PlannerReporting & Documentation: Advanced Excel, PowerPointSoft SkillsStrong attention to detail and accuracyExcellent organization and documentation skillsAbility to manage confidential information responsiblyEffective communication and stakeholder coordination#J-18808-Ljbffr