Document Controller - Site (UAE National)

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting‑edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.Job DescriptionWe are seeking an organized and efficient UAE National Document Controller to join our team at our project site in Dubai, United Arab Emirates. As the Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.Coordinate with Project Managers to ensure correct document and drawing management is implementedPlay an active role in implementation of QA procedures and ISO certificationArchive project directories from Computer and manage these CD’sArrange printing of documents and deliverablesComply with Company SystemsLog / Record all incoming and outgoing transmittals, submittals, reports and other company documentsIssue design drawings to Contractor, Local Authorities and others as directedMaintain registers of drawings, issued to / received from, and approved byMaintain current drawing sets for engineers and architects and ensure superseded drawings identified and filedMaintain NCR, RFI and submittal registersRecord all incoming & outgoing RFI’s & submittals, and monitor WME’s response time, advising Egis staff when responses are required to comply with contractual limitsMaintain Expedition / Aconex / Prolog or other document control softwareAssist and stand in for Administrative assistant as and when requiredHandle FTP Sites for uploading and downloading documentsResponsible for ordering and approving stamps as per Egis standardsControl archives and libraryCoordinate with other offices for the tender and construction packages issueAid site teams to establish correct document control procedures at the start of new projects as per client specificationsPrepare outgoing register for each drawing / documents / calculation / submissionMaintain full and up‑to‑date knowledge of all relevant technical and quality areas and associated regulationsKeep up to date and attend training courses in relation to the company systems upon approval from managementProvide efficient and effective administrative and clerical support to the managers and staffIntroduce cost cutting measures (pertaining to printing), wherever possibleQualificationsBachelor's degree or related fieldProficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)Proficiency in document control software Aconex / Prolog or other document control softwareStrong knowledge of filing and archiving systemsExcellent data entry and record-keeping skillsOutstanding written and verbal communication abilitiesDetail-oriented with a strong focus on accuracy and qualityKnowledge of UAE construction industry standards and regulationsAbility to work efficiently in a fast-paced environment#J-18808-Ljbffr