Digital Technology Department Office Secretary

BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.Key ResponsibilitiesProvide secretarial and administrative support to DT leadership and project teamsManage calendars, meetings, agendas, and minutes of meetingsHandle official correspondence, emails, and document controlSupport Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval trackingManage vendor invoicing, verification, submission, and payment follow-upsMaintain vendor records and support vendor coordination activitiesLiaise with Finance, Procurement, and vendors to resolve billing and payment issuesMaintain accurate records, reports, and project documentationSupport meetings, workshops, and DT office activitiesManages travel and seating arrangementsCreates executive meeting presentationsRequirementsDiploma or Bachelor's degree in Business Administration or related fieldProven experience in an administrative or secretarial role (DT / IT / PMO preferred)Proficiency in MS Office and basic understanding of invoicing and vendor processesStrong communication, organization, and multitasking skillsAbility to work independently with attention to detail#J-18808-Ljbffr