Business Support Assistant (Global Fleet) SC5 World Food Programme

DEADLINE FOR APPLICATIONS30 January 2025-23:59-GMT+04:00 Gulf Standard Time (Dubai)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.About WfpThe World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.WHY JOIN WFP?WFP is a 2020 Nobel Peace Prize Laureate.WFP offers a highly inclusive, diverse, and multicultural working environment.WFP invests in the personal & professional development of its employees through a rangeof training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).ORGANIZATIONAL CONTEXTWFP owns, leases, and globally operates more than 1,400 trucks of different configurations, trailers and workshop facilities throughout 28 Country Offices. The WFP fleet is deployed to fill critical gaps in local transport capacity and stabilize transport rates in the event of increased insecurity and/or sudden growth in demand, as well as pioneer new routes that, due to prevailing insecurity, would remain inaccessible to local transporters. In Dubai, UAE, Global Fleet operate a regional fleet and centralized spare parts hub to better respond to Country Offices’ needs.Salary: Starting from AED 19,381.86 per month (inclusive of pension), plus medical insurance and other entitlements.Duration of Employment: 12 months with possibility of extensionThis position is open for UAE nationals and/or those holding a valid UAE residency visa.Under the supervision of the Head of Global Fleet, the incumbent will have the following responsibilities:Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.Respond to standard queries and provide timely and accurate guidance.Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resourcesManage and maintain records and databases, to ensure information is organised and readily available for staff.Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.Contribute to improvement of business procedures and processes.Collect and perform basic analysis of data to contribute to quality business information management.Provide guidance to junior colleagues in performing their duties.Standard Minimum Qualifications And ExperienceEducation: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.Knowledge & SkillsKnowledge of specialised common business practices and methods, gained through relevant technical training and experience.Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.Ability to carry out basic data analysis and independently rectify problems requiring attention.Ability to monitor and record financial transactions.Good communication skills required to give and receive information and work with a variety of individuals.Ability to maintain confidentiality.Language: Fluency in both English and French language.WFP LEADERSHIP FRAMEWORKWFP Leadership Framework guides to the common standards