Business Support Assistant Communications SC3

DEADLINE FOR APPLICATIONS24 April 2025 23:59 GMT+04:00 Gulf Standard Time (Dubai)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.ABOUT WFPThe World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.To learn more about WFP visit our website. Follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.WHY JOIN WFPWFP is a 2020 Nobel Peace Prize Laureate.WFP offers a highly inclusive diverse and multicultural working environment.WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).ORGANIZATIONAL CONTEXTGlobal hunger has reached alarming levels in 2022 and WFP the Nobel Peace Prize winner in 2020 remains dedicated and committed to address this global food crisis. The Supplier Relationship Management unit of the GCC WFP Office based in Dubai’s role will involve understanding WFPs current and future needs for food and nonfood items delivering a range of supplier engagement activities conducting GCC market research and analysis and effectively prioritizing supplier relationship management tasks.Salary: Starting from AED 14,403.45 per month (inclusive of pension) plus medical insurance and other entitlements.Duty station: Dubai, UAEDuration of Employment: 12 months with possibility of extensionThis position is open for UAE nationals and/or those holding a valid UAE residency visa.THE ROLETo deliver a wide range of business support processes and activities for a specific professional area of work to facilitate effective service delivery.Under the supervision of the Head of Communications the incumbent will have the following responsibilities:KEY RESPONSIBILITIES (not allinclusive nor exhaustive):Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.Respond to routine queries received and escalate where appropriate to provide a timely and accurate service to clients.Proofread written documents such as standard reports and correspondence to contribute to the accuracy of written information developed by staff.Provide a set of standard business support activities where required to contribute to the effective functioning of business operations.Make travel arrangements and support events to help staff work effectively.Support the maintenance of office files, documents and records in accordance with established systems and processes so that information is current and readily available for staff.Undertake standard data entry tasks in accordance with defined systems to ensure information is organised and readily available for the business team.OTHER POST REQUIREMENTSSupport the social media accounts of WFP in the GCC and senior management of the WFP UAE Office creating a strong online presence.Assist in utilizing various communication channels to increase the visibility for GCC donors.Assist in content calendar to position WFP as the humanitarian partner of choice.Engage with the online community and respond to queries in a timely manner by liaising with the Communications Head of Unit.Support in highlighting the unique aspects of the Global Supply Chain Support Center, the UNHRD and Partnerships in UAE to demonstrate how the presence supports WFP operations worldwide.STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCEEducation: Completion of secondary school education.Experience: Three or more years of experience in general administrative work, communications or social media.Language: Fluency in both English and Arabic.WFP LEADERSHIP FRAMEWORKWFP Leadership Framework guides to the