Bait Al Gahwa Production and Operations Management Unit Head

Job Title:Bait Al Gahwa Production and Operations Management Unit HeadRole PurposeTo plan manage and execute the procurement operations and logistics needed to ensure the delivery of Bait Al Gahwa related projects and operations at best possible quality standards and to budget while keeping the main messaging and key learning outcomes of Bait Al Gahwa intact.Key ResponsibilitiesKey Accountabilities Contract and Procurement Management:Develop and implement procurement and contract frameworks tailored specifically to Bait Al Gahwa ensuring effective and budgetoptimized solutions for delivering heritagebased projects and events.Translate the cultural and educational aspects of the Bait Al Gahwa into procurement strategies workflows and project timelines that align with the traditional practices of Gahwa making.Collaborate closely with the programming team to ensure the procurement processes align with the content and programming requirements ensuring a seamless integration of cultural integrityand creative vision in all projects.Oversee the preparation and management of (SOW) and (BOQ) for Bait Al Gahwafocused projects ensuring completion to the highest standards and within established timelines.Lead supplier briefings technical evaluations and tender processes ensuring all partners andvendors align with the cultural and heritage values of Bait Al Gahwa following UNESCOs standards for Gahwa traditions.Negotiate contracts and commercial terms on behalf of Bait Al Gahwa ensuring the best interests of the organization while maintaining the cultural integrity and quality expected from the initiative.Perform detailed cost and quality evaluations of commercial proposals ensuring value for money without compromising the authenticity of the cultural practices involved.Lead and manage change control processes in collaboration with Programming teams ensuring adjustments to budgets and scope are effectively managed while maintaining cultural authenticity.Oversee other contracts related to the of bait Al gahwa related projects and operations that promote and protect Emirati heritage and traditional practices.Events and Project Management:Lead the planning coordination and of events and training programs aligned with Bait Al Gahwas objectives to safeguard and promote traditional Emirati practices particularly focusingon Gahwa making.Work collaboratively with the programming teams to ensure that event and training programs align with the creative vision and content development of Bait Al Gahwa.Ensure all design elements and operational plans (such as the layout of the Majlis and coffeemaking stations) meet required heritage standards and are approved by the programming team.Oversee the timely acquisition of all necessary licenses security clearances invitations and speaker contracts to ensure smooth and compliant .Manage technical production and logistics ensuring that the heritage Gahwa making process is demonstrated accurately and authentically respecting traditional methods.Supervise contractors and suppliers to ensure delivery is in line with Bait Al Gahwas high standards ensuring every component of the events reflects the cultural values and practicesassociated with the initiative.Conduct ontheground spot checks and manage event operations during festivals exhibitions and training sessions ensuring smooth operations and adherence to heritage standards.Approve operational plans including schedules call sheets and other essential event details to guarantee seamless coordination and delivery.Logistics Management:Develop and implement logistics plans that support the smooth of Bait Al Gahwas programs and events ensuring all travel accommodation and event requirements are efficientlymanaged.Plan and manage all transportation and logistical needs for event participants trainers and other stakeholders to ensure they are met with the highest level of care and organization.Advise on the most effective logistical models to support the delivery of cultural events ensuring they respect traditional practices while optimizing operational efficiency.Collaborate with programming teams to ensure logistical elements are aligned with the content and program designs optimizing the operational flow and enhancing participant experiences.Ensure all public health safety and environmental controls are adhered to with special attention given to the preservation of cultural elements and community safety.Prepare contingency plans for unexpected disruptions ensuring the continuity of events under any circumstances while protecting the cultural integrity of the initiative.Reporting and Analysis:Develop and maintain tracking systems for event operations logistics and project deliverablesidentifying potential risks or delays early on and ensuring corrective actions are taken to stay on track.Provide quarterly reports identifying opportunities for optimizing operational efficiencies and enhancing the quality of Bait Al Gahwas programs.Contribute to cl