Administrator

Job SummaryThe Administrative Assistant will provide comprehensive administrative support to the Construction Services Division. This role involves managing documentation coordinating schedules and facilitating communication between team members and clients. The ideal candidate will be highly organized detailoriented and capable of multitasking in a fastpaced environment.Key ResponsibilitiesDocument Management: Prepare process and maintain constructionrelated documents including bid proposals contracts and project reports.Scheduling: Coordinate meetings site visits and project timelines. Maintain calendars for project managers and other team members.Communication: Serve as a liaison between the construction team clients subcontractors and vendors. Handle phone calls emails and other correspondence.Record Keeping: Maintain accurate records of project progress budgets and expenditures. Ensure all documentation is uptodate and easily accessible.Office Support: Order and manage office supplies arrange travel and accommodations for team members and assist with general office duties as needed.Project Assistance: Support project managers with tasks such as preparing presentations tracking project milestones and ensuring compliance with company policies and procedures.Meeting Coordination: Organize and take minutes for project meetings. Distribute meeting notes and follow up on action items.Quality Control: Assist in ensuring that all project documentation meets company standards and client requirements.QualificationsBachelors Degree or Diploma required (High School Certificate to be considered with relevant work experience); additional qualifications in office administration or a related field are preferred.Minimum of 3 years of administrative experience preferably in the construction or engineering industry.Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).Excellent verbal and written communication skills.Strong organizational and multitasking abilities.Attention to detail and problemsolving skills.Ability to work independently and as part of a team.Eligibility: As part of AECOMs commitment to Emiratisation and in compliance with UAE labor law only UAE Nationals with a family book will be considered for this role.Preferred SkillsExperience with document control and project management.Additional InformationAbout AECOMAECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswellbeing resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.What makes AECOM a great place to workYou will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects both in your local community and on a global scale that are transforming our industry and shaping the future. With cuttingedge technology and a network of experts youll have the resources to make a real impact. Our awardwinning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community where you have the freedom to grow in a world of opportunity.As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.Remote WorkNoEmployment TypeFulltime#J-18808-Ljbffr