Administrative Specialist (Arabic Speaker)

Provide administrative support to the Event Selection Committee, ensuring meetings are well organized, records are accurate, materials are clear and professional, and committee operations run smoothly and on schedule. The role combines precision administrative coordination with strong Arabic writing, excellent minute taking, and polished presentation production. Key Responsibilities General administrative support Coordinate and support committee meetings (agenda coordination, logistics, attendee coordination, venue/VC setup as required). Take accurate minutes during meetings (Arabic and/or English, as required), capturing decisions, actions, owners, and deadlines. Produce meeting notes and minutes in the approved template and circulate within agreed timelines. Maintain a register of decisions, action items, and follow ups; track progress and elevate overdue actions to the Committee Secretary. Ensure committee documentation is properly version controlled. Flag gaps, inconsistencies, or missing information to the Committee Secretary. Draft, edit, and proofread Arabic content for agendas, minutes, memos, official correspondence, and committee materials. Ensure clarity, consistency, and alignment with organizational tone, terminology, and style. Create, format, and refine PowerPoint presentations for committee use. Apply consistent branding, layout, typography, and visual standards. Documentation management Compile committee documents into structured meeting packs. Check completeness of submissions against requirements. Format packs consistently and ensure correct version control. Manage pack circulation to the Committee member and relevant individuals within agreed timelines. Scheduling & coordination Manage calendars, meeting invitations, attendance confirmations, and stakeholder coordination. Track deadlines for submissions, circulate reminders, and coordinate receipt of materials. Support administrative tasks for the Committee Secretary. Required Qualifications & Experience Bachelor's degree in Business Administration, Public Administration, Communications, or related field (or equivalent experience). 3-6 years of relevant experience in secretariat support, executive administration, or similar roles. Demonstrated experience taking minutes for stakeholder/senior meetings and producing professional records. Skills & Competencies Formal Arabic (professional level writing) with strong proofreading capability; working English preferred. Strong minute taking skills. Excellent PowerPoint skills. Strong organization and prioritization. High attention to detail and quality control; strong document management habits. Professional discretion and confidence handling confidential material. Tools & Systems Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams). SharePoint / document management systems and version control practices.