Administrative Officer – Emirati Talents

POSITION’S SUMMARY:The Administrative Officer will provide administrative and clerical support to ensure the efficient operation of the office. The role involves managing day-to‑day administrative tasks, scheduling meetings, organizing files, handling communications, etc.DUTIES & RESPONSIBILITIES:Manage day‑to‑day administrative duties, including handling phone calls, emails, and other correspondence.Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.Reserve rooms and conference facilities.Order and maintain office stationery and equipment supplies from concerned departments.Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.Liaise with colleagues and external contacts to book travel and accommodation / conference preparation.Organize and store paperwork, documents, and computer‑based information.Sort and distribute incoming posts and organize and send outgoing posts.Photocopy and print various documents.Arrange both in‑house and external events.Ensure that the office activities meet health and safety requirements.Spot and notify any safety hazard to the concerned officer.Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.Protect the College’s value by maintaining the confidentiality of information and documents.Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.Letter writing, dealing with telephone and email inquiries.Maintain professionalism in handling confidential information pertaining to management and operations.KNOWLEDGE & SKILLS:Good organizational skillsGood time managementGood communication skills, written and verbal English‑ArabicDiscretionConfidence with IT and computer packagesAccuracy and good attention to detailAn ability to stay calm and tactful under pressureSelf‑motivationA bright and positive attitudeExcellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPointEXPERIENCE:Preferable 2‑3 years of experience in an administrative or secretarial role.ACADEMIC QUALIFICATIONS:A bachelor’s degree in business administration or management. A certificate in the Secretarial course may be beneficial.Al Ain CampusAl Tiwayya Area – Al Asayil StNext to the Civil Defense, Al Tiwayya AreaAl Ain, United Arab EmiratesPh:03 7087777Map Location#J-18808-Ljbffr