Administrative Assistant - Saudi

Join to apply for the Administrative Assistant - Saudi role at Moelis & Company Reception Duties To meet and greet clients and visitors in a friendly and courteous manner Keeps reception area clean and tidy Prepares refreshments for guests Collects mail from the P.O. Box and distributes mail to the relevant people Answers calls and directs to the concerned person or takes a message and relays to the relevant person Monitoring and ordering of pantry and office supplies General Administrative Duties Support client activities and requirements proactively, liaising with clients (e.g., take messages, pass on information, deal with simple queries, meet and greet and client events). Proactively manage diaries, coordinate and schedule meetings, reserve conference rooms, and set up conference calls. Manage client contacts, inbox for Bankers. Photocopy and scan documents. Make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic & international), prepare itineraries for business travel, visas, etc. Using Concur, process and monitor expenses to ensure prompt payment and reconcile with AMEX statement. Any other duties or special projects as requested by Office Manager, and/or Bankers. Required Skills & Experience Proficient in all software packages (Word, Excel, PowerPoint) Previous professional services sector experience / background High level organisational skills Excellent communication skills, both written and verbal Previous experience working in a fast-paced environment Strong attention to detail We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role. Seniority level Entry level Employment type Full-time Job function Administrative Industries Investment Banking