Administrative Assistant | College of Arts and Sciences

<div><p>The<b>Department of Psychology</b>at the College of Arts and Sciences is looking to hire an<b>Administrative Assistant</b>to provide essential administrative and clerical support to the academic department, ensuring smooth day-to-today operations. The role involves handling communications, scheduling, record-keeping, and coordinating departmental activities while assisting faculty, students, and university administration. This position plays a crucial role in maintaining the efficiency of the department and ensuring compliance with university policies.</p><h3>Job Responsibilities</h3><ul><li>Communicate effectively with CAS students and assist them in understanding academic rules and policies.</li><li>Answer department phone and email inquiries and serve as the department help desk.</li><li>Manage and organize departmental files, records, and documents, ensuring efficient filing systems.</li><li>Schedule meetings, prepare agendas, record minutes, and maintain the department’s calendar.</li><li>Enter requisitions and maintenance requests into the university system.</li><li>Facilitate scheduling and registration.</li><li>Compile data and prepare statistical reports as required.</li><li>Coordinate communication between faculty, students, and administrative offices.</li><li>Handle student inquiries and provide administrative support for academic programs as applicable.</li><li>Process paperwork related to faculty, staff, and student requests.</li><li>Maintain and update departmental databases and reporting systems.</li><li>Support event planning and execution for departmental activities.</li><li>Liaise with university administration for procurement, HR, and financial matters.</li><li>Ensure compliance with university policies and procedures in administrative tasks.</li><li>Maintain strict confidentiality when handling sensitive information.</li><li>Perform other secretarial and administrative duties as needed.</li></ul><h3>Qualifications And Skills Required</h3><ul><li>Bachelor’s degree in business administration, office management, or a related field.</li><li>Strong organizational skills and excellent time-management abilities.</li><li>Excellent communication skills in both English and Arabic.</li><li>Strong interpersonal skills with a professional and service-oriented approach.</li><li>Ability to handle multiple tasks efficiently in a fast-paced environment.</li><li>High level of professionalism and discretion in handling confidential information.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and the like).</li><li>Good knowledge of Microsoft Access and data entry systems.</li><li>Familiarity with university management systems (such as Banner, Fusion or similar platforms) is a plus.</li><li>Ability to manage and maintain digital records and databases.</li></ul><h3>How To Apply</h3><ul><li>Interested applicants should fill out the form.</li><li>AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.</li><li>AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.</li></ul></div>#J-18808-Ljbffr