Admin Operations Coordinator

Reporting To: Admin / Operations ManagerJob Description:Act as the central coordination point for the company’s operational and commercial workflow.Coordinate and track end-to-end operational processes across departments, including supplier and employee management.Maintain and manage operational trackers, data records, and documentation related to agreements, contracts, service execution and suppliersCoordinate with Key Account Managers, Finance, Payroll, HR, and other internal teams to collect required operational inputs and documentation.Oversee supplier management including onboarding, bookings, documentation, approvals, and follow-ups.Support employee administration, including training schedules, bookings, documentation, and coordination with internal teams.Monitor workflow timelines and conduct regular follow-ups to ensure tasks are completed on time.Maintain centralized operational trackers for agreements, contracts, job cards, and sales ordersProactively follow up with internal stakeholders to ensure operational steps are completed on time.Prepare operational reports and workflow status updates for senior management.Identify workflow gaps, delays, or documentation issues and elevate when required.Strong planning, coordination, and execution skillsExcellent documentation, record-keeping, and administrative abilitiesData-savvy with strong Excel and tracker management skillsStrong communication and stakeholder management skillsAnalytical mindset to identify operational risks and inefficienciesExperience & Requirements:5–6 years of experience in operations coordination, project coordination, commercial operations, or administrative operations rolesExperience in manual, documentation-intensive operational environmentsProficiency in Microsoft Excel and operational reporting toolsPreferred: Candidates with experience in construction project coordination, oil & gas project coordination, manpower supply operations, or commercial operations environments#J-18808-Ljbffr