Senior Administrator Facilities Management

DescriptionJob Posting Title: Senior Administrator (Facilities Management)Grade and Salary: G5FTE and working pattern: Full timeOrganisation Name: Estates & FacilitiesPurpose of RoleAssists the Estates team in ensuring the smooth running of the campus, maintaining effective operation, compliance and presentation of campus facilities while delivering high‑quality administrative and logistical support for events. The role balances internal and external space demands, maintains health and safety standards and manages vendor relationships, providing leadership to junior staff and fostering collaboration with stakeholders. Ultimately it supports a safe, efficient and engaging environment for staff, students and external partners.Summary of Key Duties and ResponsibilitiesFacilities AdministrationOversee day‑to‑day operations of campus facilities, ensuring safety compliance and efficient use of space.Manage facility booking systems, allocate spaces and coordinate room scheduling to balance internal and external demands.Liaise with maintenance, security and cleaning teams to ensure facilities are fully operational and well presented.Monitor compliance with health, safety, environmental and accessibility regulations.Maintain accurate records of space usage, service requests and vendor contracts.Event AdministrationLead the planning, scheduling and coordination of internal and external events, conferences, workshops and staff activities.Supervise event logistics including catering, audiovisual, signage and room setups.Provide on‑site oversight for major events, ensuring smooth execution and immediate issue resolution.Conduct post‑event evaluations and prepare reports to capture lessons learned.Support promotion of facilities and event spaces for external revenue generation.Leadership and Stakeholder EngagementAct as the primary administrative contact for staff, students and external partners in relation to facilities and events.Supervise and guide junior staff, interns and temporary event personnel.Foster collaborative relationships with academic and professional services teams to align facilities support with organisational needs.Manage vendor and supplier relationships, ensuring service quality and cost‑effectiveness.Financial and Administrative ManagementAssist in preparing and monitoring budgets for facilities and events.Review invoices, track expenditures and support procurement processes.Maintain records of contracts, service agreements and compliance certifications.Provide regular reports on facilities performance, event outcomes and administrative metrics.Education Qualifications & ExperienceEssentialEducated to first degree levelTwo years prior experience in a building / property management environmentExperience of working within a similar environment as outlined aboveCompetent in the use of relevant IT packagesWell‑developed interpersonal skillsDemonstrable professional and proactive approachDemonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environmentDemonstrable provision of excellent customer serviceThe appointment is conditional upon successful completion of all Labour and Immigration formalities.#J-18808-Ljbffr