Senior Administrative Assistant

Position: Senior Admin AssistantLocation: Initially will be assigned in Indman (Dubai office) but will be transfered to Abu DhabiSalary: Gross salary will be disclosed to shortlisted candidatesDuration: Permanent PositionWork Hours: 9:00 AM to 6:00 PM / Monday to SaturdayLeave: 30 Days Paid Leave upon completion of 1 year continuous serviceBenefits: As per UAE Labour LawQualifications:Bachelor’s degree in Business Administration, Operations, HR, or related field/experience4–8 years of administrative or operations experience, preferably in Oil & Gas / Manpower Recruitment industryStrong knowledge of UAE onboarding processes (visa, medical, EID, labor contracts).Strong proficiency in MS OfficeExcellent communication, organization, and multitasking skills.Problem‑solving mindset with ability to streamline processes.Job Description:Maintain organized filing systems for contracts, invoices, candidate documents, and internal records.Handle incoming calls, emails, and general inquiries, ensuring timely routing and follow‑up.Onboarding of new employees to client projects e.g. collect, verify, and organize all pre‑employment documents (IDs, certificates, medicals, visas, background checks).Maintain onboarding trackers for all active candidates, ensuring real‑time status updates.Ensure all onboarding files meet internal and client compliance standards before mobilization.Arrange travel, accommodation, and relocation logistics for mobilizing candidates.Coordinate with PRO/government relations teams for visa processing, EID, medicals, and other regulatory steps.Coordinate with finance for payroll setup, bank account documentation, and timesheet.#J-18808-Ljbffr