Office Manager

Do you want to love what you do at work? Make a real impact? Help shape experiences that transform how people connect, celebrate, and engage with events?Are you excited to work with a team that challenges the status quo, breaks away from the ordinary, and builds what's next?If yes, you're in the right place.webook.comis one of the leading event ticketing and experience platforms, known for its innovation, agility, and ability to scale. We've powered some of the largest events in the region, with over2 billion SAR in ticket salesand now we're expanding globally.Role OverviewWe are seeking a highly organized and dependable Office Manager to oversee day-to-day office operations in Qatar, with a strong focus on government relations (GRO activities), banking coordination, and general office administration.This role is critical to ensuring smooth regulatory compliance, efficient office operations, and effective coordination with external stakeholders such as ministries, banks, service providers, and vendors.Key Responsibilities1. Government Relations (GRO)Act as the primary point of contact with Qatari government authorities, including but not limited to:Ministry of Interior (MOI)Ministry of LabourMinistry of Commerce & Industry (MOCI)Immigration and relevant portalsHandle all residency-related processes, including:QID applications, renewals, transfers, and cancellationsMedical tests, fingerprints, and biometrics coordinationExit permits and related approvals (if applicable)Manage company-related registrations and renewals, such as:Commercial Registration (CR)Trade LicenseComputer CardEstablishment CardMaintain accurate tracking of document expiry dates and ensure timely renewals.2. Banking & Financial AdministrationCoordinate with local banks for:Corporate bank account maintenanceKYC documentation and periodic bank reviewsLiaison for cheque books, tokens, signatory updates, and general bank requestsSupport finance teams with:Bank letters, attestations, and official confirmationsDocumentation required for payment gateways or financial partnersAct as the local point of contact between the company, banks, and external advisors.3. Office & Facilities ManagementManage the day-to-day operations of the Qatar office, including:Office supplies, vendors, and service providersMaintenance, cleaning, and utilitiesInternet, telecom, and access managementOversee office setup, moves, and coordination with business centers or landlords.Ensure the office environment is professional, functional, and compliant with local regulations.4. Administration & CoordinationMaintain and organize all corporate documents, contracts, and licenses (physical and digital).Coordinate with HQ and cross-functional teams (HR, Finance, Legal) on Qatar-related matters.Support onboarding and offboarding processes from an administrative and compliance perspective.Assist with ad-hoc operational and administrative tasks as required.5+ years of experience in office management, GRO, or administrative roles in Qatar.Strong hands‑on experience with:QID processesGovernment portalsBanking coordination in QatarSolid understanding of Qatar labor laws, immigration processes, and company compliance.Excellent organizational and follow‑up skills.Ability to work independently and manage multiple priorities.Strong communication skills in English and Arabic.High level of discretion and professionalism when handling confidential information.#J-18808-Ljbffr