Office Administrator

Company:Euroland IR is a B2B SaaS company that provides Best Practice IR Solutions and Purpose-Built AI Solutions for stock-listed companies. With the latest state-of-the‑art financial technology and industry expertise, we provide IR Solutions to companies like EMAAR, FAB Bank, Cenomi Retail, and Aramco, IR Solutions that enable award-winning IR websites and support our clients to digitally tell their story and engage investors.Key ResponsibilitiesAdministration & Office ManagementOversee daily office administration.Manage office supplies.Maintain organized company records, contracts, and statutory documentation.Coordinate administrative requirements with management.HR AdministrationMaintain employee files and HR documentation.Provide payroll inputs to management or external consultants.Handle employee visa applications, renewals, and cancellations via relevant portals.Company Renewals, & Portal ManagementManage company renewals and compliance submissions (trade license, establishment, and statutory requirements).Liaise with free zone authorities and service providers.Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).Accounts Support & ReceivablesPrepare, issue, and dispatch customer invoices.Follow up on outstanding receivables and maintain invoicing trackers.Coordinate with finance or external accountants as needed.Qualifications & ExperienceBachelor's degree in Business Administration, Commerce, or related field.3–5 years of UAE experience in an Admin / Office Executive role.Experience with company portals, visa processing, and renewals preferred.Basic knowledge of invoicing, receivables.DMCC and free zone administration experience is an advantage.Skills & CompetenciesAbility to work independently with strong organizational and follow-up skills.Understanding of UAE administrative and compliance processes.Proficiency in MS Office (Excel, Word, Outlook).Clear English communication skills (Arabic is a plus).Detail-oriented with a strong deadline focus.#J-18808-Ljbffr