HR & Admin Assistant

Job Title: HR & Admin AssistantReports to: HR & Admin ManagerJob Description SummaryThe HR & Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.General ResponsibilitiesFront Desk office and general office supportGreet guests and provide them with superb customer serviceAnswer all client questions and incoming callsRedirect phone calls to the appropriate department and takedown messagesDocument controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)Book and maintain schedules, meetings, and travel arrangements, if required Write and distribute email, correspondence memos, letters, faxes, and formsMaintain relevant databases when necessaryAssist the HR & Admin Manager with daily tasksLiaise with PRO for daily tasksHandle work permit, visa processing documents and applications in coordination with the PROPoint of contact for Etisalat, ADDC, Du, etc.Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.Monitor and maintain the offices cleanliness and etiquette.Execute tasks and provide continuous support to HR & Admin ManagerPrepare the monthly timesheet for payroll purposeEnsure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring finesSupport HR Department in recruitment and interview arrangementsSupport the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviewsMaintain CV database of the companyEmployee documents filing and record update.Support HR Department in Employee Onboarding and Exit formalitiesAny other duties commensurate with the accountabilities of the post.Minimum Skills or Experience RequiredEffective written and verbal English language communication skills, Arabic would be a plus.Good knowledge of HR PracticesAbility to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.Ability to multitask.Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.Collaborate easily with the Executive Team, Line Manager, and employees#J-18808-Ljbffr