Executive Assistant

The project is a government initiative aimed at delivering high-impact institutional and operational outcomes within a structured and regulated framework. The project operates under strict governance standards and requires professional administrative leadership to ensure operational efficiency, compliance, and effective coordination across all stakeholders.Role SummaryThe Executive Assistant is responsible for overseeing and managing the daily administrative, operational, and coordination functions of the project office. The role ensures smooth office operations, effective communication, compliance with government policies, and high standards of organizational efficiency, supporting project leadership in achieving project objectives within the defined timeline.Key ResponsibilitiesManage and oversee daily office operations to ensure efficiency, productivity, and compliance with project requirements.Coordinate administrative support for project leadership, technical teams, and stakeholders.Organize and manage schedules, meetings, workshops, and official communications.Prepare official correspondence, reports, presentations, and documentation in both Arabic and English.Maintain proper filing systems, records, and document control in line with government standards.Ensure compliance with government policies, procedures, and project governance frameworks.Manage office logistics, procurement coordination, and vendor communications as required.Monitor office budgets, expenses, and administrative resources.Serve as the primary point of contact between the project office and internal and external stakeholders.Support onboarding, coordination, and administrative needs of project staff and consultants.Ensure confidentiality, professionalism, and adherence to ethical standards at all times.RequirementsQualifications & SkillsEducation: Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.Experience: Minimum of 4 years of relevant experience in Executive Assistant.Language: Fluency in English is mandatory (spoken and written); proficiency in Arabic is strongly preferred.Strong organizational, coordination, and multitasking abilities.Excellent communication, interpersonal, and stakeholder management skills.High level of professionalism, confidentiality, and attention to detail.Strong reporting, documentation, and presentation skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management systems.Ability to work under pressure and meet tight deadlines in a project-based environment.#J-18808-Ljbffr