Executive Assistant

Job SummaryWe are looking for a proactive and highly organized Executive Assistant cum Office Manager to support the Promoter and manage end-to-end office administration for our Dubai operations. The role requires handling executive support, office setup and administration, coordination with vendors, and ensuring smooth day-to-day functioning of the office, especially in the Promoters absence.Key ResponsibilitiesExecutive AssistanceAct as the primary point of contact for the Promoter in Dubai.Manage calendars, meetings, travel arrangements, and follow-ups.Handle confidential communication, emails, and documentation.Coordinate with internal teams and external stakeholders on behalf of the Promoter.Office & Administration ManagementOversee day-to-day office operations and administrative functions.Manage office setup, vendors, service providers, and facilities.Handle procurement of office supplies and assets.Ensure compliance with local administrative and documentation requirements.Coordinate with consultants for visas, licenses, renewals, and other regulatory needs.Coordination & SupportLiaise with banks, consultants, landlords, and government offices as required.Support visiting leadership or teams from India.Maintain records, MIS, and reports related to office administration.Ensure smooth operations during periods when the Promoter is traveling or unavailable.Desired Candidate Profile510 years of experience as an Executive Assistant, Office Manager, or similar role.Prior experience working with senior leadership / promoters is essential.Strong knowledge of office administration and vendor management.Excellent communication skills (English mandatory; Hindi an advantage).High level of discretion, ownership, and problem-solving ability.Well-organized, presentable, and comfortable working in a startup / expansion environment.#J-18808-Ljbffr