Digital Archives Specialist

Reporting Relationship: Senior Researcher and ArchivistExpected Starting Date: For immediate hireJob Status: Full-timeApplication Deadline: The position is open until filledAbout UsLocated in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non-profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al-Qasimi, Member of the Supreme Council and Ruler of Sharjah. Read more .About the PositionThe Digital Archives Specialist is responsible for the preparation, digitization, classification, and electronic management of archival holdings in alignment with international standards. This role supports the academic and research missions of Global Studies University (GSU) by ensuring long-term preservation and accessible organization of archival materials in both physical and digital formats.Key ResponsibilitiesPrepare, organize, and manage archival holdings in accordance with institutional and international standardsDigitize physical archival materials and ensure accurate metadata entry, classification, and indexingMaintain and update archival records within the approved content management systemEnsure compliance with international standards for digital preservation, storage, and accessSupport academic and research needs by facilitating access to archival materials in alignment with GSU’s educational missionConduct regular quality control checks, audits, and data reconciliation processes to ensure integrity and consistencyCollaborate with internal departments to identify and fulfill archival documentation needsProvide technical support and guidance on document management tools and archival proceduresParticipate in the development and implementation of archival policies and best practicesPerform other related duties as assigned by the Archive OfficerRequired EducationMaster’s degree in Information Management or related fieldRequired QualificationsComprehensive knowledge of international standards for preservation, storage, and archival techniques (physical and electronic)Proficiency in document management systems (e.g., SharePoint, OpenText, DocuSign) and standard office softwareMinimum of five years of proven experience in archival holdings management and catalogingRequired Core CompetenciesStrong technical problem-solving skills in indexing, analyzing, and organizing archival materialsAbility to support audit, quality control, and verification proceduresEffective multitasking skills and adaptability to new systems and proceduresAbility to work independently and complete projects on timeExperience with document scanning and digitization processes is an assetExcellent oral and written communication skills in both Arabic and EnglishOther DutiesThe above duties are not intended to be an exhaustive list of responsibilities. Duties and responsibilities may be amended, modified, or supplemented as the needs of Global Studies University (GSU) evolve. The incumbent is expected to carry out any other related tasks, as assigned by the Archive Officer, in line with the objectives of the role.How to Apply: If you are interested, please submit your CV and Cover Letter via email to . Kindly include the position you are applying for in the subject line.Salary and Benefits: Compensation is based on qualifications and experience. Benefits include health insurance, housing, transportation, and children’s school fee allowances (subject to coordination).Equal Opportunity: GSU welcomes applicants of all genders, nationalities, and backgrounds. UAE nationals are encouraged to apply.#J-18808-Ljbffr