Data Entry and Administrative Assistant

Abu Dhabi, United Arab Emirates | Posted on 03/18/2026Job DescriptionKey ResponsibilitiesReporting & Data Management SupportAssist in the preparation, review, and finalization of the Monthly Progress Report by supporting data collection, audit checks, and formatting throughout the month.Support grade report preparation by conducting audit checks, validating data, and assisting with report compilation as required.Coordinate tutoring bookings for student interventions. Assist with data clean‑up and data alignment and audit check activities across systems and trackers, including data reviews, pending request reports, and notes audits.Perform regular data checks to identify missing, inconsistent, or inaccurate information and flag observations or issues to the Senior Manager prior to report submission. Maintain accurate and timely data entry across trackers, shared files, and systems in line with agreed processes.Support ad‑hoc data requests, report extracts, and validations as requested by the Senior Manager or management team.Transcript Entry & Records SupportUpload student transcripts and related academic documents to the system in accordance with established procedures.Maintain transcript trackers to ensure completeness, version control, and alignment with system records.Follow up on missing or delayed transcripts and flag gaps or issues to the Senior Manager for review.Systems & Platform SupportSupport day‑to‑day data management activities within the system.Assist in generating system‑based extracts, trackers, and reports as required for operational or management review.Follow established workflows for system usage and escalates system‑related issues when required.Document Control & Records ManagementMaintain organized, accurate, and up‑to‑date records across OneDrive and shared folders.Ensure documents are properly named, version‑controlled, and stored in line with internal standards.Assist in preparing documents and evidence files for audits, reviews, and compliance checks.Email & Communication SupportManage assigned inboxes and group email communications.Support the drafting and sending of internal communications to Team Leads and relevant stakeholders.Ensure emails are monitored regularly and actions are taken or escalated as required.Administrative & Onboarding SupportSupport onboarding administration, including account setup coordination, tracker updates, profile creation, and documentation checks.Assist with meeting scheduling, calendar management, interviews, and internal coordination.Support logistics for events, training sessions, and operational activities.Assist management with preparing presentations, formatting slides, and organizing meeting materials.Process, SOP & Training SupportAssist in documenting, updating, and organizing Standard Operating Procedures (SOPs).Support the creation of training materials, user guides, and instructional videos for systems and processes.Contribute suggestions for process improvements based on operational observations.Compliance & ConfidentialityHandle sensitive student and program data in line with confidentiality, data protection, and information security requirements.Follow internal policies and procedures at all times.Promptly flag data, documentation, or compliance concerns to the Senior Manager.RequirementsBachelor’s degree in Computer Application, Data Management, or a related fieldUAE Nationals will be preferredStrong proficiency in Microsoft Excel (advanced level required – formulas, data validation, pivot tables)Excellent attention to detail and high level of accuracy in data handlingStrong organizational and time management skillsAbility to manage multiple tasks and meet deadlines in a fast‑paced environmentStrong written and verbal communication skillsProactive mindset with problem‑solving abilities#J-18808-Ljbffr