Admissions Secretary

Admissions SecretaryWe are hiring an outstanding Admissions Secretary to join at Gems International School. This is an exciting opportunity for an educator who is passionate and eager to contribute to the academic success of our students.GEMS International School, Al Khail, opened in September 2013, as a premium school offering the International Baccalaureate (IB) programme.Job PurposeWelcome and provide new parents and students with a positive first impression of the School by presenting school curriculum and achievements. Organise and manage the admissions procedures of students and maintain records and files of all current and prospective students.Job ScopeResponsible for assisting with the admissions procedure for students to the school.Internal & External InteractionSchool and the Corporate office staff.Prospective and current parents and students.Key AccountabilitiesEmbrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.Versed in rules and regulations of the Ministry of Education and ensures compliance during admission process.Work closely with School Compliance Officer to ensure all Transfer Certificates received for new students meet the requirements of the Ministry of Education and are processed in a timely manner to meet KHDA deadlines.Meet with prospective parents; explain admission procedures, curriculum, fees structures and KHDA regulations. Provide assistance to ensure all admissions documentation is completed effectively.Respond to all enrolment inquiries, telephone calls and email, courteously and in a timely manner.Assist current students with Verification of Enrolment and other letters as requested.Prepare reports for the School Principal/CEO and the Corporate Office of current enrolments, waiting lists and the status of vacant seats. Provide statistical reports on students (nationalities, age, gender, etc) as required.Update, maintain and manage the student information Salesforce database ensuring that up-to-date information is available on a daily basis. Maintain communication with other GEMS schools Admissions Manager in a similar target market and ensure that prospective parents are steered to an alternative school if chosen school is currently at full capacity.Maintain and create files for all new applicants, new students, current students and exiting students.Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.Initiate efforts and energy beyond the typical work day, where the tasks require additional commitment.Attend staff meetings and serve on committees as required.Perform other duties as requested by direct & dotted reporting line managers / supervisors.SkillsQualifications / knowledge: College Degree preferredExcellent written/spoken English language skillsEffective interpersonal skills to aid in daily contact with a diverse multi‑cultural population.Must have excellent computer skills (Word, Excel, PowerPoint).ExperienceA minimum of two (2) years’ in a customer focused role.Other RequirementsGEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK‑enhanced DBS or equivalent police check is a pre‑requisite for all appointments.#J-18808-Ljbffr