Administrative Officer (Office of VC for Financial and Administrative Affairs)

SUMMARY OF FUNCTIONSCoordinates oversees and/or performs a wide variety of support activities secretarial services and confidential assignments for the chancellor’s Office.ESSENTIAL DUTIES & RESPONSIBILITIESProvides staff and office support for the office/college that includes screening and handling telephone communications greeting and directing visitors and dealing with administrative issues and inquiries as they arise.Serves as the primary point of contact of the VCCCA with other offices senior management directors deans faculty members and students; by responding to inquiries and satisfying all their needs.Maintains regular contact with AU’s internal and external parties by communicating the VCCCA instructions requirements decisions and briefing him on important issues of interest and providing feedback.Organizes and facilitates meetings and special events; schedules and coordinates dates and times venues attendance agendas and facilities; takes minutes and provides administrative support and follow-up on matters arising from meetings.Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.Assists in the scheduling and coordination of high-level management appointments and travel arrangements.Gathers enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office.Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.Coordinates and oversees the day-to-day management of supplies and equipment for the office.Enhances professional growth and development through participation in educational programs current literature in-service meetings and workshops.Performs miscellaneous job-related duties as assigned.QUALIFICATIONS & EXPERIENCEA bachelor's degree in business administration or a related field.3-5 years of professional experience in a related role preferably within the higher education environment.KNOWLEDGE & SKILLSStrong organizational skills and the ability to prioritize workflow.Strong interpersonal and communication skills and the ability to work effectively with staff from aAbility to create compose and edit correspondence and other written materials.Ability to coordinate and organize meetings and/or special events.Excellent customer service skillsDatabase management skills.Knowledge of planning and scheduling techniques.Ability to provide leadership and guidance to administrative support staff and/or students.Good knowledge of budget preparation and fiscal resources management.Ability to gather data compile information and write reports.#J-18808-Ljbffr